How To Set Up A Remit To Vendor

Overview

This document will cover how to set up a Remit To vendor in the scenario that you purchase from a specific vendor or manufacturer but need to pay another, and or IMARK vendors. We will also cover how to enter and pay these bills with Savance.

Vendor Creation

If you have not already created your Vendor you will need to go to Purchasing > Manage Vendors

Select New

Enter the Vendor’s Information. Once completed select ‘Save’. Once the Vendor’s information has been saved you will automatically be placed into the Vendor’s overview page.

Next, go to the Account Info tab. Here is where you will set additional settings for this vendor.

To mark this vendor as a Remit To vendor select “A remit Vendor” in the top right corner.

You will notice, once you’ve checked this setting all the vendor options below will gray out, as these options really don’t apply to this vendor because you are using them to pay, but not place PO’s against. If you would also like to set the Default Expense Accounts you can do this here as well.

Next, you want to make sure that you have the appropriate address information created, on the Address Info tab you will add and or manage the address information, especially if you have a different Remit to Payments address from the primary address. To add a new address select the +

Select the Address Type, “Remit To’, and enter the remittance address, then hit Save. Next, make sure you select this new address under the Remit Payments To:

And select Save & Close.

Assigning this Remit to Vendor

Now that you have your remit to the vendor created you can now assign this Remit To vendor to the applicable vendors in which you purchase from, but pay the Remit To.

Go to Purchasing > Manage Vendors and search for your regular vendor.

Next, select the Account Info Tab. You will now notice in the bottom left corner under the Remit Vendors section all the Remit to Vendors you’ve created.

Highlight the Remit to Vendor you want to assign to the vendor, then using the arrows move that Remit To vendor under the Associated Remit Vendors section.

After that has been completed select Save & Close.

Creating PO’s

Now that the vendors are created successfully, you can now place a PO via stand-alone or critical purchasing for that regular vendor without any extra steps.

Receiving PO’s

Once the PO has been received, it will be received as normal without any extra steps.

Now that the PO is marked Payable it is ready for a bill to be entered.

Entering a Remit To Vendor Bills

When the invoice is received from the vendor to enter the bill go to Accounting > Accounts Payable > Enter Bills.

Just like entering any bill with a PO, enter the PO# within the search field. You will notice that the Vendor that you placed the order through will appear and not the Remit To Vendor.

Go through and set terms, discounts, freight, etc. Once you have entered all applicable information and the balances match select ‘Create Bill”.

Paying a Remit To Vendor

When you are ready to pay bills, go to Accounting > Accounts Payable > Pay Bills

If you have any Remit To vendors that are ready to be paid you will notice their name in Bold.

To view, all the PO’s under this vendor use the + to expand the details.

Due to assigning a Remit To you will see all bills created under the regular vendors listed. If you have multiple bills you can pick and choose what you want to pay at that time just like any bills.

Once you’ve selected the bills you want to pay, select ‘Pay Bills’.

The Check will print with the Remit To Vendor’s information and the remittance advice will reflect the details of what bills/invoices have been paid.